NAID - The Shredding Industry’s Certificate of Choice
Whenever you shred, you should receive a document known as the Certificate of Destruction which shows proof of document destruction. While these these certificates are used by virtually all shredding companies, there are security restrictions that make sure the right practices are in place.
Many shredding clients mistakenly take this certificate as proof that they are not liable for the documents that are being destroyed. Unfortunately, this assumption is incorrect. Even an itemized certificate, is impossible for the shredding contractor to know for sure whether each and every employee record for that time period was included in the documents he was given.
A standard clause in contracts for all NAID members (National Association for Information Destruction, which every reputable shredding company should be a member of) clearly states that itemized lists of materials submitted for destruction are not proof that such documents were actually included in the materials submitted. This clause protects the shredding company, but it also protects the consumer, because it is eliminating any false notions that the certificate is in itself proof that particular documents were destroyed.
What does all of this mean? Do Certificate of Destructions provide any protection to the consumer? Actually, they are very important documents that protect both the contractor and the consumer, by stating upfront what is and what is not a responsibility of the shredding company. And ultimately, it all leads back to this: choosing a reliable, reputable shredding company provides you not only with excellent service, but peace of mind as well.
Mobile Record Shredders is NAID Certified and holds the highest of standards when it comes to confidentiality. Our Certificate of Destruction is up to par with NAID standards and helps you stay safe.
Top 8 Reasons to Shred your Documents
Paper shredding and document destruction is very important this day and age. There are serious dangers to not properly disposing of your documents in a secure fashion. The following is a list of reasons why you should shred your confidential documents.
1. Identity Theft:
According to a recent article written by MSN, identity theft affects 11 million people a year, at a cost of $54 billion. In order to avoid becoming a statistic shredding is imperative, and hiring a shredding service, like Mobile Record Shredders will help you dispose of your confidential documents safely and securely.
2. Old Tax Returns:
Most people save their tax returns in the chance that they get audited. After three years of returns you are free to throw them away. Tax information has confidential information included on it and after three years can be adequately disposed of.
3. Old Photo IDs:
If you like to save your IDs, such as college IDs, security badges from old employers or even old state IDs, consider using a document destruction service to shred them. While photo IDs alone aren’t enough to steal your identity, the information included on the ID could be used against you in a larger scheme.
4. Bank Statements:
Any documents that include bank account numbers should be properly disposed of and shredded. This includes paper bank statements, old bank statements, and anything with your personal or company banking information included on it.
5. Credit Card Offers:
When you receive generic bank offers in the mail, including credit card offers, or new account offers, and you are not planning to take the bank up on their offer, you should dispose of the offers right away. The priority is to make sure identity thieves do not open new cards in your name.
6. Canceled or Void Checks:
Even if you write “void” on a check, it doesn’t mean the information on cannot be used against you. The bank routing number and account numbers listed on the check are just as easy to steal even if it says void. Make sure to shred all void or canceled checks upon cancelation to avoid any problems with identity thieves.
7. Pay Stubs:
At first glance, pay stubs seem harmless, but they do contain critical information that can be used by an identity thief. Some pay stubs include financial institution information and account information, Make sure to dispose of them properly.
8. Convenience Checks:
Have you ever received one of those blank checks from your credit card company, which you can use to borrow against your credit line? Thos are called convenience checks. If these checks end up in the wrong hands you could obviously be in trouble. Make sure to properly dispose of these checks so the information stays safe against identity thieves.
Shredding documents is not only for large companies with something to hide, average people have documents at home that include information that identity thefts pray on, including documents that include social security numbers and bank information. Make sure these documents are shredded properly. Mobile Record Shredders is here to help. Visit our website, for more information about document destruction with Mobile Record Shredders.
Old Tax Forms Found in Open Dumpster
Multiple old tax returns, having personal information, including Social Security numbers, were found inside a Fremont dumpster.
The paper government forms were inside the open dumpster for a few days, as indicated by witnesses, and they all contained personal information for anybody to effortlessly take.
The dumpster is situated in a parking garage off Grimmer Boulevard in Fremont, where a close-by affirmed CPA practices,
"It's disturbing," said Robert Petesch, a Newark occupant whose documents were inside the dumpster. "I thought it would have been destroyed. Our names, our Social Security number, my employer, money related information. This is a major breach of my personal security."
The tax forms were prepared by Ed Robinson, a nearby CPA. When he was questioned about the matter, Robinson said he didn't know they should have been shredded.
"I thought they would take it and burn it," he said. "I shouldn't have done it. I'm sorry."
A couple of hours after the fact, Robinson, who is resigning, put a bolt on the dumpster. In the meantime, one of his customers was so worried about the reports that he brought matters into his own hands, he contacted an organization to have them pick up the records and shred them.
Petesch was alleviated to have his old tax forms in his hands. "I will shred this," he said.
Robinson told his customer he will pay for the shredding.
The California Society of CPAs asks all duty preparers to shred any tax forms they are not keeping.
To learn more about how Mobile Record Shredders can protect your documents and hard drives, please contact us to get a free quote and security risk assessment.
Shoppers Beware of the Amazon.com scam this Christmas Season
Are you doing your Christmas shopping online this year? And are you doing it through the ever-popular website Amazon.com? Then you need to be aware of this scam going on this holiday season.
There will be an email sent to the customer from the scammer that appears to be from Amazon.com, it will say that an order made previously cannot be shipped. The email states that there was an issue with the order and tells them that they cannot access their account or order anything else with Amazon until they verify their personal information.
Inside of the email is a "click here" link that takes the customer to an authentic-looking Amazon web page to verify their name, address and credit card information for their account. Once the information has been entered and the customer hits the "save and continue" button, they will be rerouted to the actual Amazon website.
Which then leads to the question... how do you know if an Amazon email is real or fake?
In the subject line of the scam email, it will say, "Your Amazon.com order cannot be shipped." The "from" line in the email will show an Internet Service Provider other than @amazon.com, then you will know it is not from Amazon.
You should never click on the link of an email like this from Amazon or any other online retailer.
Officials said that if a customer recently ordered from Amazon and feels concerned about missing an authentic email from Amazon, they should log into Amazon.com and check under "Your Orders" to see if the email’s details match any of the order information. If the information doesn’t match, then the email is a scam.
Taking Facebook Quizzes Could Put You at Risk for Identity Theft
From phishing schemes to a thief pilfering your passport, there are plenty of ways to fall victim to identity theft. And now, participating in Facebook quizzes is one of them. As ABC News reports, the seemingly harmless surveys that populate your feed could wind up providing unscrupulous hackers with the answers to your online security questions.
Popular Facebook quizzes often ask users to answer a series of shareable personal questions, ranging from the name of their pet to their birth city. Some people see them as a fun way to bond with friends or a way to make new ones. But as one local police department in Massachusetts recently noted on Facebook, many of these queries are similar—if not identical—to security questions used by banks and other institutions.
"Please be aware of some of the posts you comment on," the Sutton Police Department in Massachusetts wrote in a cautionary message. "The posts that ask what was your first-grade teacher, who was your childhood best friend, your first car, the place you [were] born, your favorite place, your first pet, where did you go on your first flight … Those are the same questions asked when setting up accounts as security questions. You are giving out the answers to your security questions without realizing it."
Hackers can use these questions to build a profile and hack into your accounts or open lines of credit, the department said. They could also trick you into clicking on malicious links.
Experts say it's OK to take part in a Facebook quiz, but you should never reveal certain personal facts. Take quizzes only from respected websites, and always carefully vet ones that ask for your email address to access the poll or quiz. And while you're at it, consider steering clear of viral memes, like this one from 2017, which asked Facebook users to name memorable concerts (yet another common security question).
If a data breach ever happens within your company find out how our CSR Readiness Program could benefit you.
To learn more about how Mobile Record Shredders can protect your documents and hard drives, please contact us to get a free quote and security risk assessment.
The Purpose of a NAID Certification
NAID, the National Association for Information Destruction is a voluntary program, allowing shredding service providers to become AAA certified and fall into an elite category of document destruction services. With this certification, NAID members will be subject to both scheduled and unannounced audits, to ensure they are using best practices in document destruction including “mobile and/or plant-based operations in paper or printed media, micro media, computer hard drive destruction, and/or computer hard drive sanitization.”
The rigorous process helps companies around the world to set the standard on document destruction and abide by laws and regulations protecting the proper disposal of confidential information
Each NAID member must operate under the strict guidelines offered and pass the audit with flying colors to become certified. Make sure your document destruction and professional shredding service are NAID certified. For more information on the NAID Certification, click here.
Always know, Mobile Record Shredders have a AAA NAID Certification. Your documents are in good hands with us.
10 Reasons Not to Use an In-House Shredder
1) Reconstruction of Shredded Material - discovering papers not thoroughly shredded in trash cans, bins, dumpsters, etc.
2) OSHA and Potential Fire Hazards - "in-house" shredders are potential fire hazards due to dust build-up, "clogging", etc.
3) Certified vs. Uncertified Destruction - proper shredding techniques (chain-of-command, logging activities, etc.)
4) Witnessed Destruction - the destruction of sensitive materials must and should always be witnessed by another party or parties
5) Background Checks - employers typically use hourly personnel to shred "in-house" which most do not require a background check upon employment.
6) Disposal - usually thrown away once shredded with the regular trash.
7) Cost - equipment costs, wages, etc. vs. a shredding company hired to do the shred is much higher in the long run.
8) Disgruntled Employees, Former Employees, Infiltrators - they will do whatever they can to harm a former employer or business.
9) Security - locked containers only accessible with a key; much more secure than trash cans, dumpsters, etc. which are accessible by all.
10) Greatest Defense Against Obstruction of Justice Charges is a Scheduled Shredding Service - Businesses being protective of their sensitive materials helps their liability issues.
To shred or not to shred? That is the question.
Stop Identity Theft through Shredding.
The Supreme Court has stated that the “expectation of privacy in trash left for collection in an area accessible to public… is unreasonable.” This expectation is exactly why identity theft is so prevalent and why thieves feel the need to dig through your trash to find confidential information.
The solution to this problem is to shred. Shredding allows you to properly dispose of documents containing sensitive information without putting your information in harm's way. You can literally shred anything that has a signature, social security number, medical and legal information, account numbers and more. See a long list of items to shred below:
. Shipping Labels
· Bank and ATM receipts and statements
· Canceled and void checks
· Credit card statements, bills, carbon copies, receipts
· Documents containing maiden names
· Address labels from junk mail and magazines
· Birth certificate copies
· Employee pay stubs
· Employment records
· Expired passports and visas
· Driver’s licenses and items containing driver’s license numbers
· Legal documents
· Investment, stock and property transactions
· Pre-approved credit card applications
· Anything containing your social security number
· Tax forms
Call us today and let us help you stay safe and secure from identity theft.
Stay Compliant With The Law
Legal requirements such as HIPPA, FACTA, and Gramm-Leach-Bliley all require companies to properly destroy personal information when it is discarded. At Mobile Record Shredders, we take document destruction seriously and ensure your documents are properly destroyed up to standard with these legal requirements. We are a member of the National Association for Information Destruction (NAID) and have an AAA+ Certification, which means we follow standards and procedures outlined by NAID to destroy your documents and keep your company at the highest legal regard. We follow standards and procedures outlined by NAID to continue our certification and make sure your document destruction needs are compliant with not only national document destruction laws, but are up to NAID standards.
If you have questions about how we can keep you compliant, let us know. Or visit the NAID certification requirements and find out what makes us so compliant.
Why Hire a Shredding Service?
For businesses, shredding documents has become part of the normal routine. Shredding allows you to keep important documents confidential and abide by strict US Government rules and procedures that mandate documents are properly destroyed and to eliminate the opportunity of identity theft.
As a business grows, it increases the number of confidential documents that need to be disposed of in order to keep your employee and customer information safe. Shredding in-house can take too much time and resources to properly destroy documents. By hiring a shredding service, you are creating a cost-effective solution to the burden of shredding.
Rather than going through the expensive and time-consuming process of owning and maintaining your shredding equipment, a shredding service uses it’s own equipment and eliminates the time and effort taken to shred materials under your supervision. Plus, shredding services are affordable. Whether it’s having us pick up your documents or bringing them to one of our shredding facilities, the cost and time associated with using our services far outweigh that of doing it in-house.