NAID - The Shredding Industry’s Certificate of Choice

Whenever you shred, you should receive a document known as the Certificate of Destruction which shows proof of document destruction.  While these these certificates are used by virtually all shredding companies, there are security restrictions that make sure the right practices are in place.

Many shredding clients mistakenly take this certificate as proof that they are not liable for the documents that are being destroyed. Unfortunately, this assumption is incorrect. Even an itemized certificate, is impossible for the shredding contractor to know for sure whether each and every employee record for that time period was included in the documents he was given.

A standard clause in contracts for all NAID members (National Association for Information Destruction, which every reputable shredding company should be a member of) clearly states that itemized lists of materials submitted for destruction are not proof that such documents were actually included in the materials submitted. This clause protects the shredding company, but it also protects the consumer, because it is eliminating any false notions that the certificate is in itself proof that particular documents were destroyed.

What does all of this mean? Do Certificate of Destructions provide any protection to the consumer? Actually, they are very important documents that protect both the contractor and the consumer, by stating upfront what is and what is not a responsibility of the shredding company. And ultimately, it all leads back to this: choosing a reliable, reputable shredding company provides you not only with excellent service, but peace of mind as well.

Mobile Record Shredders is NAID Certified and holds the highest of standards when it comes to confidentiality. Our Certificate of Destruction is up to par with NAID standards and helps you stay safe.

The Purpose of a NAID Certification

 

NAID, the National Association for Information Destruction is a voluntary program, allowing shredding service providers to become AAA certified and fall into an elite category of document destruction services. With this certification, NAID members will be subject to both scheduled and unannounced audits, to ensure they are using best practices in document destruction including “mobile and/or plant-based operations in paper or printed media, micro media, computer hard drive destruction, and/or computer hard drive sanitization.”

The rigorous process helps companies around the world to set the standard on document destruction and abide by laws and regulations protecting the proper disposal of confidential information

Each NAID member must operate under the strict guidelines offered and pass the audit with flying colors to become certified. Make sure your document destruction and professional shredding service are NAID certified. For more information on the NAID Certification, click here.

Always know, Mobile Record Shredders have a AAA NAID Certification. Your documents are in good hands with us.

A Breakdown of Our Services

At Mobile Record Shredders, we do not tread lightly on the topic of confidentiality. We have tailored our service offerings to make it easy for you to take part in our document destruction offerings and keep your information confidential. Below is a breakdown of what we can offer you:

One-Time: Bulk Clean-out Shredding Services

On-Going: Regularly Scheduled Shredding Services

Shred Drop Off Locations:

We offer drop off locations in Pueblo, Colorado Springs, Monument, Canon City, Lamar, and La Junta for those that have smaller document destruction needs.

Call us or chat with an online representative today about your shredding needs.

Your Trash is an Identity Thieves Treasure.

Did you know, the minute your trash bin hits the curb, anything in it is legally there for the taking? Most people don’t realize this when they through their credit card statements, or confidential documents in the trash.  According to law, once you place that pail or bag at your curb, you are giving up any expectation of privacy to its contents. This means anyone, looking to find confidential information is able to rifle through your garbage with no questions asked.

What is done with that trash once it leaves your location is an entirely different matter. Identity thieves can commit fraud in multiple ways, basically whatever ultimately makes them money. Almost any identifying data, such as birth dates, social security numbers, and even a mobile phone number can be used to commit identity theft. Identity theft now occurs in as regularly as one in three people within the United States and this number continues to grow.

Proper destruction of sensitive information is the key to stopping this growing epidemic. Luckily with Mobile Record Shredders, this can easily be accomplished. Whether it be dropping off your confidential documents, or requesting a pick up service for your company, we are here to destroy the most sensitive information you have.

Any trash that includes identifying data should be properly destroyed. As you now know, it only takes one identity thief going through your trash to have your confidential information compromised. Even something that seems as small as your name and address can be used against you to commit identity theft.

Shred today! Contact us for more information at 719-544-5460 or live chat with one of our representatives on our website. We are here to help you with your document destruction needs.

NAID NEWS - Suspect Items to be Shred

NAID NEWS

We know you are shredding documents to keep them out of harms way, but what if we were to come across items that were suspect of criminal intent while shredding? A recent article published by NAID discussed the topic of “What if evidence of a criminal event or contraband is found in materials sent for destruction”. This topic was very interesting to us and we just wanted to summarize the outcome.

“From a strictly legal perspective they said if you discover something that indicates a crime has, is, or will happen, it should be reported to the authorities immediately.”

What If something is found in the collection bin (i.e. drugs, suspect photos, bloody clothing, etc.), on the conveyor to the shredder, or after it was shredded, what do you do?

“Not reporting it could be later interpreted as failure to report a crime, hiding evidence of a crime, or aiding and abetting…”

Read the full article in the NAID News. It’s interesting to see how these things are handled in the shedding industry.

Secure shredding services to help you!

Organizations are often in need of shredding services to ensure documents are securely disposed of.

Companies that generally need security for their documents do not have the equipment necessary to ensure documents stay confidential, such as locked consoles to house documents before shredding.

Mobile Record Shredders can come to you -- or you can come to them! We have an option for companies to have on-site locked storage bins for security, so documents remain safe from prying eyes. Our mobile shredding trucks allow for on-site shredding, rather than your documents being transported elsewhere. Leaving only a small trace of your documents that cannot be reassembled. After each project is complete, we leave you with a NAID Certificate of Destruction, to prove your documents have been safely destroyed.

Call us or live chat with one of our representatives to find out how we can help!

Confidential Means Confidential


Companies keep confidential information about their customers and employees in house and out of harms way of identity theft and fraud. When it’s time to dispose of that confidential information, organizations are increasing spending more and more money to address the security of those they have information for.

Organizations are seeing approximately a 15% increase in financing toward confidential document destruction. This not only means companies are understanding the treats that identity theft and fraud pose to their companies, but it also means they are more willing to securely dispose of documents at risk and keep their employee and customer information safe.

At Mobile Record Shredders, we are here to help companies and individuals with their document destruction needs. We have best practices in place to ensure your documents are properly disposed of and out of reach from harm. Our AAA NAID certification ensures of following strict processes and procedures. In order to qualify for this certification, we have gone through rigorous, unannounced audit programs that ensure we are following NAID best practices and keeping security at the highest of standards.

Contact us for more information about how we can keep your confidential information, confidential.

NAID Guidelines

As we previously discussed that we are AAA NAID Certified. In accordance with NAID we must be compliant with the following process that supports the needs of organizations around the world.

Note, the information below is cited directly from NAID to ensure we cover everything correctly:

  • FACTA Final Disposal Rule requires the destruction of all consumer information before it is discarded. Covered entities must monitor compliance of any organization contracted to destroy consumer records.
  • The FACTA Red Flags Rule requires audits of data-related vendors with access to personal information of customers.
  • Under HIPAA, covered entities may be subject to civil penalties for misconduct of its business associates that lead to a security breach. Working with a NAID certified vendor reduces the risk.
  • Business associates of covered entities must comply with technical, administrative and physical safeguard requirements under the HIPAA Security Rule. For more information on HIPAA, see "Common misconceptions about HIPAA and data destruction."
  • The media destruction specifications of PCI compliance require the following, all of which NAID certification requires and verifies:

o 9.10.1.a: Verify that hard copy materials are crosscut shredded, incinerated or pulped such that there is reasonable assurance the hard copy materials cannot be reconstructed.

o 9.10.1.b: Examine storage containers used for information to be destroyed to verify the containers are secured. For example, verify that a to-be-shred container has a lock preventing access to its contents.

o 9.10.2: Verify that cardholder data on electronic media is rendered unrecoverable via a secure wipe program in accordance with industry- accepted standards for secure deletion or otherwise physically destroying the media (e.g., degaussing).

When using Mobile Record Shredders, know that your documents are in good hands. For more information contact us today.

Shredding Myths: A five post myth buster – Myth #3

As a business owner, or an employee of a business, you should know your rights and the law. This week’s myth, busts the myth about business shredding… because it’s a federal law!


Myth #3
Only “some” businesses have to shred.

The federal law requires businesses (all businesses) to properly maintain information if necessary. After the appropriate records retention period, are properly disposed of.  Federal laws including FACTA, which requires businesses to have procedures for destruction methods, and HIPAA, which applies to medical information, are there to ensure information does not get into the wrong hands.

If hiring a shredding company, make sure they are NAID certified. A NAID certification ensures the shredding company is up to date on all of the laws and knows how to keep you compliant.

 

Only three myths you say? This is a five-part blog series. Read more next week, when we uncover even more myths about shredding.

NAID Certification – Why it’s important you know about it!

Safety. Confidentiality. Protection. All three items are extremely important when disposing of your documents. With a NAID Certification  your documents are in good hands and are treated in the utmost secure fashion when being disposed of.

Mobile Record Shedders has an AAA certification with NAID. This means, we are held to the highest of standards in the industry and hold security at the highest of measures. This includes providing a certification of shredding, when your documents are disposed of and much more.

NAID is the National Association for Information Destruction. According to NAID, the purpose of the certification includes:

"The NAID AAA Certification Program is a voluntary program for NAID member companies providing information destruction services. Through the program, NAID members will be audited for mobile and/or plant-based operations in paper or printed media, micromedia, computer hard drive destruction, and/or computer hard drive sanitization. Under this program, the certification application and associated fees cover only individual locations. If a NAID member operates in multiple locations, each location must pass the audit to be certified. NAID members who receive certification must specify the location certified in company literature when referencing the NAID certification program."

Click here for the full list of qualifications needed for a NAID Certification. We are here to keep your confidential information safe and secure. Contact us for more information or questions.