Shredding your documents is an important way to maintain your privacy and the privacy of others, whether you’re just a private citizen or a business in charge of the personal records and information of others. Without the proper document destruction techniques and practices, you might find yourself at financial risk. So how do you know you’re staying on top of document destruction? Here are some questions to ask yourself. Do you make the grade?
Do You Know the Law?
The first step in document destruction is knowing what you can actually destroy. How long should you keep payroll records? I-9s? Employee files? Should you destroy physical copies, but keep electronic scans? Should you store them in a specific way until you need to destroy them? All of this is dictated by law at the federal, state, or local level, and you’ll need to be sure which documents you can retain and which can be subject to document destruction.
How Are Your Documents Secured?
A document headed for document destruction isn’t legally a problem until it’s been destroyed. Make sure any documents, even ones headed for the shredder, are locked up and that you monitor who has access and who doesn’t. It can often make the difference between being liable and being free and clear.
These are just a few items to consider. Contact us today and we will help you with your shredding needs.